Key Responsibilities

• Welcome clients and visitors professionally and ensure a positive experience.
• Answer and direct incoming calls promptly; take accurate messages and route them to the appropriate department.
• Maintain a clean and organized reception area and meeting spaces.

• Manage daily office operations, including mail distribution, document scanning, and filing.
• Schedule and confirm client appointments, coordinate meeting rooms and logistics.
• Assist attorneys and staff with administrative tasks such as preparing client documents, binders and handling correspondence.

• Attend internal team meetings and assist with meeting preparation (agendas, materials, refreshments).
• Communicate effectively with attorneys, paralegals, and administrative staff to ensure smooth workflow.
• Support office events and firm activities as needed.

• Provide coverage or support at other firm locations in Ocala office when required. Position may require travel between Ocala and The Villages office as needed.
• Reliable transportation is necessary for occasional inter-office visits.

Qualifications

• High school diploma or equivalent.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office (Word, Outlook, Excel) and ability to learn new software.
• Excellent organizational skills and attention to detail.
• Professional demeanor and ability to maintain confidentiality.

• Previous experience in a law firm or professional office setting.
• Familiarity with legal terminology and office procedures.

Why Join Us?
Absolute Law Group is a growing estate planning and elder law firm. Our passionate, empathetic, and patient team is looking for a new member who values helping the aging population. We offer a supportive and collaborative work environment where your contributions are valued, and your professional growth is encouraged. Join us in making a meaningful impact on the lives of our clients and their families.